navigate to Home | navigate to Accessibility | navigate to Staff Directory |

Special Event Permits

To begin the Special Event Application process, please complete the Special Event Permit Application and provide it, along with an Event Operational Plan, Certificate of Insurance and applicable permit fee payment, to Community Services Staff.

Special Event Permits will not be issued for events taking place on long weekends.

Permit Process

Stage 1 Application submission
Stage 2 Payment of applicable permit fee 
Stage 3 Application package review
Stage 4 Site meetings and consultations (if applicable)
Stage 5 Confirmation of Grey County Permit (if applicable)
Stage 6 Fire Department, EMS and OPP approval
Stage 7 Final review
Stage 8 Application approval

Permit Applications for small scale events that involve minimal to no traffic control requirements must be received 60 days before the event start date. 

Permit Applications for large scale events which involve extensive traffic control requirements must be received 90 days before the event start date and may also require site meetings and additional consultation sessions with Town Staff and other agencies.

The Town requires a Certificate of Insurance from the Event Organizer's insurance provider that:

  • Names The Corporation of the Town of The Blue Mountains as additionally insured
  • References the name and date of the event
  • Provides a limit of liability of no less than $5,000,000.00 per occurrence
  • References the name of the Applicant/Organization

Special Event Permit Applications will not be processed until a Certificate of Insurance is provided to the Town.

Type of Closure Traffic Control
Not Required All event participants obey all applicable traffic regulations
Partial Road Closure Road lane restrictions are in place or OPP escorts or intersection traffic management is required
Full Road Closure Access to a road is blocked and requires approval from Town Council

Only OPP personnel are permitted to close roads and perform traffic control for events within the Town. 

If additional reviews are required for any Special Event Permit Application, where event routes and/or traffic control requirements are altered, a fee of $100.00 will be applied to each additional review.

Event applications can be canceled at any point leading up to the event.  However, the following administrative fees will apply:

  • Special Events “A” fee will be charged a $200.00 administration fee and reimbursement will be $800.00
  • Special Events “B” fee will be charged a $100.00 administration fee and reimbursement will be $400.00
  • Not for Profit/Charitable Events will be reimbursed the full fee amount

Permit Status

Event Name Permit Status
Big Bike Completed
TD Cycling Completed
The Blue Mountains Gran Fondo Completed
Artsburg Children's Festival Completed
Canada Day Celebrations Completed
Beaver Valley Fall Fair Stage 6
Growling Beavers Beavets Stage 6
CIBC Run for the Cure Stage 8
Blue Mountains Run Stage 4
Olde Fashioned Christmas Stage 1
Centurion Cycling Stage 4
Cycle for Sight Completed
Terry Fox Run Stage 1

Contacts

Community Services
519-599-3131 x254

Documents