Make a Deputation

• If you wish to present to Council during a Council or Committee of the Whole meeting, you must submit the Deputation Request Form and materials to the Town Clerk by 9:00 a.m. on the Friday, two weeks in advance of the subject meeting.
• Following the release of the agenda, if you wish to appear as a deputation regarding any matter included on the agenda, you must submit the Deputation Request Form and materials to the Town Clerk by no later than 9:00 a.m. on the Thursday immediately before the subject meeting.

Please refer to our "Share Your Feedback with Council & Committees" infographic for an overview.

1. Review your presentation materials to confirm they adhere to the following requirements:
   1. The name of the individual presenting to Council and the organization they represent (if applicable) is included.
   2. The date of the meeting you will be presenting at is included.
   3. The purpose of your deputation.
   4. The request being made of Council by yourself/your organization.
2. Submit the Deputation Request Form and your presentation materials to the Clerk’s Office for review by providing a digital copy via email to the Town Clerk or a hard copy of materials in-person at Town Hall. Memory sticks will not be accepted. 
3. Clerks staff will confirm receipt of your materials and offer upcoming meeting dates for you to present to Council. Clerks staff may request adjustments to your submitted materials, at their discretion, or may be required to redact certain information in keeping with the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA). Deputations shall not refer to personal, litigation or potential litigation matters. Your materials may then be included on the requested Agenda, and be circulated to Council and posted to the Town website before the meeting date. Please contact the Clerk's Office if you have any questions about what you may submit for inclusion on a Council Agenda.
4. Please note: It is recommended that presentations be prepared with black letters on white background.

1. Your deputation materials will be shared on the Council Chambers screens for ease of viewing for yourself, the public (in person or via Livestream) and members of Council. 
2. You will present at the podium located in the centre of the room. Please let Clerks staff know in advance of the meeting if you require any accommodations. 
3. At the beginning of your presentation ensure you state your name, organization affiliation (if applicable) and address prior to beginning your presentation. 
4. You will have 10 minutes to address Council. A warning bell will sound when you have one minute left to speak, and the bell will sound again at the end of the 10 minutes. Council may ask questions of you following your presentation. 
5. After you have spoken and answered any questions, please return to your seat and remain silent being cognizant of the fact it is now time for Members of Council/Committee of the Whole to debate the issue and make their decision or defer a decision pending additional information. Although the Mayor and Members of Council encourage the public to present their opinions, necessary decorum dictates that all opinions must be respected and outburst from the gallery cannot and will not be tolerated.
6. Clerk’s staff will email you a copy of your resolution following the Council Meeting. If you presented at a Committee of the Whole meeting, motions made will be considered at the next Council Meeting, and you will be contacted following the Council Meeting.

Copies of Council agendas are available in printed form from the Clerk’s Office upon request, on the Agendas, Minutes and Reports page of the Town website, and are available in hard-copy at the meeting.

All comments are directed to and through the Meeting Chair. Members of Council or Committee of the Whole may, through the Chair, direct a response or question where appropriate. No more than one person shall speak at one time and at all times, proper language, speech and decorum shall be maintained. The Chair may direct that any person in violation of proper decorum be expelled from the meeting location.

Current members of The Blue Mountains Council and their contact information can be found on the Members of Council page of the Town website.

Comments shall not refer to personal, litigation or potential litigation matters, or be in response to matters that have been the subject of a Public Meeting, it being noted that the verbal commenting period has ended. Written correspondence may still be received in response to matters that have been the subject of a Public Meeting. 

For more information regarding governing the calling, place, and proceedings of the meetings of Council, please review the Town's Procedural By-law.